Work Shift and Schedule Management System
With Woffu you plan work shifts months in advance while controlling rotations, center changes and exceptions down to the last detail, no matter how complex your company is.
Manage work shifts with total precision
Say goodbye to 26-hour shifts
If an employee forgets to clock out, other time tracking software leaves the counter running, generating chaos with unrealistic overtime hours that HR must correct manually. Woffu stops the clock according to the theoretical schedule, saving you hours of corrections.
Real planning, without complexity
You don’t need to create 50 schedules for 50 different scenarios. Create your base structure and manage exceptions through precise drop-down menus (entry time, exit time, extras). We avoid the typical human errors of visual interfaces so that planning is 100% reliable.
Automatic reminders that improve habits
We encourage tool adoption with automatic notifications 5 minutes before and after the start of the workday. We make it easy for your team to clock in on time without you having to chase after them.
Key features for work shift management
Long-term shift scheduling
Schedule today changes in hours, work centers or departments months in advance. The system will apply them automatically on the indicated day without you having to set alarms.
Self-managed shift swapping
Your team can request shift changes from the platform. The manager approves with one click and the schedule updates instantly.
Bulk shift import with Excel
If you have a complex template already set up, don’t start from scratch. Download our template, make your bulk changes and upload them all at once. Perfect for companies that combine the online world with the physical bulletin board.
A shift management program adapted to each sector
Industry and factories
Absolute control over complex rotations (morning, afternoon, night) adapted to industrial agreements.
Retail and commerce
Adapt your workforce to high-traffic campaigns while controlling complementary hours down to the last detail.
Logistics and transport
Flexible schedules for teams in constant movement and with atypical hours.
Customer service and call centers
Ensure the correct sizing of your team in each time slot.
Facility services (cleaning and security)
Easily assign workers to different client centers with their specific schedules.
Integrate your time tracking software with your digital ecosystem
Woffu syncs with your payroll programs (A3, Sage, SAP…) and physical clocking devices. Your entire corporate ecosystem connected in a single data source to avoid duplications.
Total control in shift management and labor compliance
- Controlled overtime limits.
Set maximum caps per work shift to avoid unexpected cost overruns at the end of the month. - Intelligent break management.
Add stipulated breaks with the option to have them automatically deducted from effective working time. - Entry and exit flexibility.
Configure courtesy margins (e.g. 10 minutes) on the theoretical schedule to avoid penalizing minor delays caused by transportation or facility entry. - Universal synchronization.
Export your schedules in PDF, Excel or connect them directly with Google Calendar and Outlook so everyone stays aligned. - Legally valid shifts.
Prepare your schedules for the upcoming reform of Art. 34.9 ET, linking planning with digital registration to ensure hour consistency during an inspection
Solicita una demo personalizada
A specialist will show you how our shift management system can solve your simplest to most complex scenarios and will answer all your questions.
Questions about shift management software
What is shift management software for?
Shift management software is used to plan, coordinate and communicate employee schedules in an automated way without margin for error. Instead of manually cross-referencing data, this tool centralizes work shift management, applying your collective agreement rules, permitted overtime and breaks as a baseline. This way, HR can create complex rotating schedules months in advance, ensuring there’s always coverage and avoiding overlaps that affect production or payroll.
What advantages does using a shift manager have over Excel?
Although Excel is very common, it’s prone to errors and is usually rejected by the Labor Inspectorate for not guaranteeing data inalterability. Using a specialized shift manager like Woffu transforms your daily routine: it allows you to plan long-term changes without having to set alarms to enter data in the future, and gives employees real-time visibility of their schedules and those of their colleagues. Additionally, it streamlines shift swaps (which are requested and validated with one click) and, being connected with time tracking and your payroll programs, provides you with the exact count of hours worked automatically, eliminating any manual errors in data transfer.
Can shift management software be integrated with other tools?
Yes, a good shift management system must speak the same language as your entire company ecosystem. Through Woffu, your schedules automatically integrate with payroll software and ERPs (such as A3, Sage or SAP) so that the transfer of effective and overtime hours is automatic. Additionally, if your team clocks in physically or offline, the system connects seamlessly with physical and biometric devices (turnstiles, fingerprint, RFID cards from brands like ZKTeco or Neikom).
So that the entire workforce has full visibility of their schedules on any device, Woffu allows you to export schedules in PDF or Excel and connect them directly with Google Calendar and Outlook. And finally, it allows clocking in from platforms like Teams, Slack or WhatsApp, ensuring that data flows without friction or errors.
What type of companies need a shift management system?
Any organization with rotating schedules, flexible entry times, night shifts or decentralized teams needs a shift management program. It’s essential in sectors where the norm is to guarantee 24/7 coverage or adapt to demand peaks. This includes industry and factories, hospitality, healthcare sector, retail, logistics and facility services companies. In these environments, proper shift management is vital to ensure operations while respecting legal breaks.
How does work shift management improve productivity?
Efficient work shift management centralizes control so that HR and operational managers stop wasting time putting out daily fires. By digitizing the process, you go from solving endless puzzles to having automated planning that ensures exact workforce sizing. This directly impacts the company’s ROI, as you eliminate cost overruns from unnecessary overtime and lack of coverage. Additionally, by empowering workers with an app where they can check their schedules and request swaps autonomously, you drastically reduce interruptions, email chains and complaints at the workplace, freeing up your time for truly strategic tasks.