Time Tracking for NGOs and Foundations: simple, legal, and adapted to your reality
Manage time tracking for your employees, volunteers, and coordinators with a flexible solution
- Comply with regulations and avoid penalties
- Gain complete visibility and traceability in one place
- Adapt Woffu to your work schedule policy, 40 or 37.5-hour schedules
- Achieve transparent control of overtime and supplementary hours
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Leave Your Work Schedule Policy in the Hands of Specialists
More than 4,000 clients trust Woffu
A time tracking system for NGOs and Foundations adapted to your mission and without administrative burden
See where your team clocks in, organize shifts, and customize the platform according to your social organization’s needs.
A time tracking system for NGOs and Foundations that is clear and accessible
Reduce operational burden and gain immediate visibility into day-to-day activities at your NGO or Foundation.
- View all work activity easily, without requiring training for managers or users.
- Export reports and views to Excel to maintain your current processes without losing control or traceability.
- Make key reports accessible to each manager: always up-to-date and ready for review.
- Real delegation to middle management: time entries, incidents, and requests controlled without daily supervision.
Comply with regulations and manage excess working hours according to the nature of hours worked.
- Configure flexible schedules, zero-hour schedules, or fixed schedules with tolerances, according to your NGO or Foundation’s needs.
- Automatic categorization of excess hours to identify deviations and act with transparency.
- Access daily attendance and overtime reports designed for teams with flexible schedules.
- Complete control of overtime and guaranteed regulatory compliance, without administrative effort.
Customize Woffu according to your work schedule policy
Reflect the needs and flexibility of your social organization, automating and configuring your own rules.
- Assign predefined vacation periods to the entire company or by teams.
- Automatically configure minimum breaks within each schedule.
- Manage requests and approvals quickly and centrally.
- Full visibility to prevent absence overlaps within the same team.
Assign common breaks and absences according to social activity
Reduce administrative burden by centrally planning rest days or periods of low activity for your organization.
- Assign breaks in bulk, to the entire organization or by teams and projects.
- Manage absence requests, leave, and sick leave for staff or volunteers with one click.
Ensure minimum required presence in each area, center, or social program. - Complete visibility and flexible modifications for managers and coordinators.
Easy clocking: 10 options for your employees
Personalize the time-clock method for each worker, department, or center and synchronize all registration data.
Clocking on digital
platforms
Mobile App
Web
Chrome Extension
Clocking via
authentication
QR Code
Physical devices
PIN code
Photo
Clocking integrated into communication platforms
Teams
Slack
Your social organization’s entire work schedule policy on a single platform
Reduce incidents caused by disconnection between vacations, time entries, and shifts. More agility and efficiency for HR, managers, and employees.
Simple vacation management
Centralize requests and documentation, eliminate scattered emails, and configure a validation workflow by team. Save administrative time and facilitate audits, freeing up resources for higher social impact activities.
Always clear schedules
Manage different shifts and schedules effortlessly. Each employee sees their updated schedule in real time. Ideal for multiple centers and workforces that need complete simplicity.
Well-controlled flexibility
Manage reduced working hours, different work weeks, and work centers. Control excess hours, self-compensations, and breaks with complete traceability, even in large organizations or those with high turnover.
Complies with the Time and Attendance Law
Everything you need to avoid penalties and ensure compliance with labor regulations.
- Secure time records stored in the cloud for 4 years.
- Attendance and absence reports with legal validity.
- Centralized data for labor inspections.
- Tracking of hours worked and overtime vs. contracted hours.
Shift management and schedules: clear planning for diverse teams
Organize complex shifts, variable schedules, and multiple centers. Woffu simplifies daily coordination even in large organizations, with varied roles and employees with different levels of technology adoption.
- Shift scheduling by center, team, or manager.
- Customized schedules by employee or group.
- Real-time updates to avoid errors and conflicts.
- Complete visibility of availability, holidays, and vacations.
- Control of excess hours and self-compensations according to collective agreement.
A dedicated team supporting you every step of the way
We are invested in your success: we work with you to optimize processes, strengthen your HR strategy, and maximize platform performance.
Onboarding Process: committed to ensuring the implementation of our software is achieved successfully and within the established deadlines.
Service Team: handles your inquiries, resolves your configuration doubts, and guarantees your satisfaction.
Success Team: you will be assigned a specialist in your sector who will help you achieve your business objectives.
Integrations Team: experts in integrating Woffu with your HR systems.
“Woffu’s reports work very well for us because they allow us to analyze the most common indicators, such as turnover rate.”
Bárbara Valle
Talent Manager and HRBP at Promofarma
“The objective with Woffu was clear: to improve and facilitate time management and achieve greater transparency and clarity of information at the employee and organizational levels. And we have achieved it.
Beñat Mera
Orbea Compensation and Benefits Manager
“With Woffu, we are not only complying with the law, we are taking care of employees’ working time and well-being.“
Andrea Solvas
Labor Relations and Payroll Technician
Frequently Asked Questions
Does Woffu comply with digital time tracking law and legal time tracking requirements?
Yes. Woffu complies with all requirements established in time tracking regulations, ensuring a digital, reliable, traceable, and accessible record for employees, legal representatives, and labor inspections.
The platform allows:
– Daily recording of working hours with objective and unalterable data
– Immediate access to information by the employee
– Retention and export of records as required by law
– Clear reports ready for any legal requirement
Are NGOs and Foundations required to maintain time tracking?
Yes. All organizations with hired staff, including NGOs and Foundations, must comply with current time tracking regulations.
Woffu allows you to comply with the law without bureaucracy or rigidity, adapting to 40 or 37.5-hour workdays, flexible schedules, and different collective agreements, with reports ready for any inspection.
Can I manage employees and volunteers without complicating operations?
Yes. Woffu allows you to differentiate groups (employees, volunteers, coordinators) and apply different time rules to each.
This way you can:
– Have traceability of time when necessary
– Avoid mixing volunteers with hired staff
– Maintain visibility without adding administrative burden
Can I reflect our actual work schedule policy and flexibility?
Yes. Woffu is configured according to your internal policy, not with closed models.
You can manage:
– Reduced working hours and different work weeks
– Breaks, minimum rest periods, and tolerances
– Excess hours, self-compensations, and supplementary hours
Is Woffu too complex for teams with low digital adoption?
No. Woffu is designed so that anyone can clock in within seconds, from web or mobile, without prior training.
In fact, our clients achieve 99% adoption, even in organizations with teams that are not very tech-savvy.
The interface is clear and intuitive for users, while managers and HR have visibility and control without complications.